These terms apply to vendors and suppliers who supply materials, equipment or services to Befit Construction & Innovation Pvt. Ltd. They apply together with each purchase order (PO) we issue.
1. Registration
- Vendors must provide GST registration, PAN, bank details and relevant licences before the first order.
- Information provided must be true and must be updated when it changes.
2. Purchase Orders
Supplies are made only against a written or emailed purchase order stating the item, quantity, rate, delivery site and date. Verbal orders are not valid unless confirmed in writing.
3. Quality
- Materials must match the brand, grade, size and specifications in the PO and comply with relevant BIS / IS standards.
- Test certificates, warranty cards or manufacturer invoices must be provided where applicable.
- Materials that fail inspection will be rejected and must be replaced at the vendor’s cost.
4. Delivery
- Delivery must be made to the site and on the date mentioned in the PO, with a delivery challan.
- Unloading and shifting terms are as agreed in the PO.
- Repeated delays may lead to cancellation of the PO and removal from our vendor list.
5. Invoicing and Payment
- Invoices must be GST-compliant and quote the PO number.
- Payment is made as per the credit period agreed in the PO, after verification of quantity and quality at site.
- Applicable TDS will be deducted as per law.
6. Conduct
Vendors must not offer gifts, commissions or any benefit to our employees to obtain orders. Any such act will result in immediate termination.
7. Confidentiality
Drawings, rates and project information shared with vendors must be kept confidential.
8. Termination
We may cancel a PO or end the vendor relationship for poor quality, delays, breach of these terms or unethical conduct.
9. Jurisdiction
Courts at Berhampur, Odisha shall have jurisdiction over any dispute.
10. Vendor Enquiries
To register as a vendor, email info@befitcipl.co.in with your company profile and product list.